Inception Phase: 100%
Inception is getting everything ready for the project and learning about what needs to be done. It also covers getting to know and work with the contractors (FIS-LG CNS) and sorting out financial business processes.
- FMIS project was officially kicked off
The official kick-off meeting of FMIS project was taken place in MEF meeting hall. The meeting was presided over by his excellency Mr. Minister of Economy and Finance (MEF) with the presence of many MEF’s leaders, heads of MEF’s departments and representatives from provinces, the FIS-LG CNS Joint Venture as the main contractor and Oracle as its sub-contractor. On this occasion, all parties have shown their expectations as well as strong commitment to implement FMIS project successfully
- Completed development Project Management Plan
The project management plan was jointly developed by MEF and FIS-LG CNS for the effective management and successful implementation of FMIS.
FMS management plan includes the plan for all work stream and responsibilities of both parties, proposed project management methodology and risk management also the Schedule of Deliverables of each phase.
This project plan will be reviewed and refined at the end of each phase of project.
Elaboration Phase: 100%
This refers to deciding how the FMIS and email systems will be designed and made to fit with financial business processes.
- Established Change Management Organization
Change Management Organization including:
- Change Management Team in Central (covered by 8 representatives from Departments in MEF)
- Change Management_ communication network (at MEF central and Municipal and Provincial Treasuries)(gathered by 70 representatives of 24 Municipal and Provincial Treasuries )
- Started understand and review current business process
Understanding the current business process to obtain which is done in the current business process, who is responsible for which process then find out the GAP between the current business process and the To- Be business process
- Conduct stakeholders’ survey and interview with project’s sponsors
To understand the current status (the role, responsibilities), the awareness of officers/ leaders at Provincial Treasuries about FMIS project and also expectation of project’s sponsors
- Analyze business processes, detailed the “To-be” business requirements
Analyze business process and detail “To-be” requirements to clear requirement of business that leads to the building To-be business process responding the requirement of a fully functioning Financial Management Information System
- Completed stakeholders’ survey and interview with project’s sponsors
To clear understanding of the current status, the awareness of FMIS project and expectation of project’s sponsors then making the Stakeholders analysis
- Conducted CM Workshop
Providing the overview of FMIS Change management and Training Methodology to all Change Management _Communication Network from Central to provincial.
- Conducted Induction & Envisioning Workshop
This workshop completed on 23 April with the providing the general knowledge of FMIS functionality and the initial awareness of People Soft system applied for MEF and the provincial Treasuries.
- Sign off updated Project Management Plan
The FMIS Project Management plan with the updated plan for all work stream in FMIS and responsibilities of both parties, proposed project management methodology and risk management, Schedule of Deliverables of each work stream in each FMIS phase is completed and agreed to sign off. This is the basis for both MEF and FIS LG-CNS mapping to implement .
- Issued FMIS Project Newsletter #01
FMIS Project Newsletter is issued monthly from now till end of the project, which updates on new, exciting events and changes taking place with regards to FMIS project.
FMIS Project Newsletter with the encourage to audience to ask questions and get involved in many of up-coming communication events and training sessions.
- Complete building the document of current business process AS- IS
Complete building the whole current business process in detail: which process is conducted, how to do, who does, how about the procedure, the work flow…………
- Issue Newsletter 2
The Newsletter 2 is mentioned about: FMIS master plan, Current Business Process development, To-Be Business Process Preparation, Communication Plan development, and other activities.
- Meeting between top management of MEF and FMIS working group
On 12th, June, 2014, FMWG conducted an MEF senior management meeting about the To-Be business process design, and H.E Dr Aun Pornmoniroth, Minister of Ministry of Economy and Finance, gave recommendations on three options that FMWG has developed. Senior Management chose the third option for guidelines of the To-be business process design for FMIS’s implementation, meaning that each business process in the FMIS will have two steps: Add (Input data and Information) and Confirm (Approve), to ensure the implementation of FMIS in Cambodia in 2015 is representative of international best practice.
- Received 2 severs
MEF received two servers from the contractor for setting up the development testing and training environments.
Construction Phase: 100%
Building the FMIS to reflect the design requirements from the Elaboration Phase. It also covers building the main computer center (called Main Data center or DC) and a backup center (DRC) which is a copy of the DC and is used if a problem closes the DC.
- Issued Newsletter 3
Newsletter 3 is mentioned about: top management meeting regarding To-Be business process, new Chart of Account, workshop about To-be business process, To-be business process development, and other activities.
- A Better Understanding of Current Business Process of Provincial Treasury and Communication on FMIS
At the end of August and beginning of September, the FMIS ITD team conducted the site visits to some provincial treasuries to understand about current Business Process and about FMIS communication.
- The understanding getting from this site visit about current business process and challenges which is the additional main inputs for FMIS system design
- The beginning of executing face-to-face communication from this site visit and the next site visit (from September to November) will be executed
- The construction completion of Data Center, Disaster Recovery Center, and training rooms
The construction of Data Center, Disaster Recovery Center, and training rooms is completely finished. Currently, the working group is installing electricity system and IT equipment which was imported and arrived at the MEF. The Infrastructure team also continues to import other equipment and supply items for the next stage, which need to be cleared through customs and excise office.
- Meeting between related General Department’s top management and FMWG’s chairman and members on“ Challenging Issue of Current Business Process”
On 1st and 26th September, 2014 H.E. Dr. Hean Sahib, Secretary of State of Ministry of Economy and Finance (MEF), convened meetings with relevant general departments to discuss and sort out any challenges of the current business process practice which are not logical for designing and keeping the international best practice of FMIS as other countries in the region and globe. The challenges that impeded FMIS system design have been sorted out, however some problems considered as negative effect on budget preparation and execution will be brought into Public Financial Management Reform Program (PFMRP) as a policy issue and be solved by MEF’s senior management.
- Developed the Communication Strategy and Plan and Stakeholder Analysis
The Change Management team and the consultant are working very closely to recheck the draft “Communication Strategy and Plan” and review the “Stakeholder Analysis” that is the fundamental tool to develop the strategy for managing stakeholder during the implementation of change management. The documents were finished in late September; however, they are not the deliverables for FMIS project based on the contract.
- Issued Newsletter 4
Newsletter 4 is mentioned about: site visit to provincial treasuries, change impact analysis, overview of FMIS solution and other activities.
- Finalization of Chart of Account’s 8 Segments
A new CoA for FMIS has been finalized on this day. The COA applied for FMIS is designed with 8 segments, they are: Operating Unit, Administrative, Program, Function, Economic, Fund, Geographic, and Project Segments are designed and built which is convenient for computerization, software solution design and FMIS interfaces with other systems and also meets the requirements of information extraction for management purpose.
- Workshop about To-Be Business Process preparation
On 23-24-25, June, 2014 the contractor’s Business Process team conducted workshops to share the draft To-Be business process to key general departments and briefly presented the capacity of FMIS to automate many tasks that are currently performed manually
- Completed mission on infrastructure survey and face-to-face communication as first step
The Change Management and Infrastructure complete the mission to visit 25 capital-provincial treasuries to enhance face-to-face communication focusing on FMIS project implementation and survey the location for setting up the database server and IT equipment for FMIS system.
- PeopleSoft Training for Public Financial Management : General ledger Rel 9.2
This course is for FMIS working group. The training is about PeopleSoft General Ledger Rel9.2 and it will provide step by step on how to implement, use and maintain the system. It will show how to organize the business units , general ledger, and managing the chartfield
- FMIS technical training, Junos International Routing
This course will be provided to ICT team. It takes 2days, and provides knowledge and administration skill to trainee such as Protocol-independent routing feature; Load balancing and filter-based forwarding, OSPF, BGP, IP tunneling and high availability (HA) features.
- Issued Newsletter 5
Newsletter 5 is about Site survey on infrastructure of provincial treasuries and communication, FMIS intended benefits, FMIS solution (Accounts Payable module), centralized supplier information in FMIS, and FAQ.
Transition Phase: 100%
This phase makes sure everything is working and fully tested. It also sorts out getting everything ready for implementing FMIS and what to do with all the bits and pieces of existing systems and their data.
Production Phase: 100%
This is where FMIS is made ready and turned on for the Users in MEF. Initially just a couple of areas of MEF (GDNT and GDB) will use the FMIS while also using their existing systems (a final check that everything is working correctly) before the other MEF Users and then the 23 provinces are connected in a phased program of connections. Support to Users in the form of a technical, FMIS and transactions/reporting Help Desk will be available at the same time.
User training will be provided to everyone using FMIS well before they have to start using it and all Users will also have User Manuals to look up and help during those early learning times.
- Presentation on “Benefits of FMIS”
The main objectives of the presentation are 1. Mobilize support and strengthen the participation of the leaders for implementation of change management, 2. Present a testimony to the progress and real result of FMIS’s implementation, 3. Display the ability to address key problems of budget execution and management through FMIS system demonstration, 4. Indicate the benefits of FMIS through sectional management of MEF leaders, 5. Collect comment and recommendation from the MEF’s senior leaders as an input and a path to continue implementing FMIS successfully.
- Exit Meeting on Audit Report at Information Technology Department
Internal Audit delegates of Ministry of Economy and Finance (MEF) led by H.E Chea Vuthna, Director General of General Department of Internal Audit met with Director of Information Technology Department (ITD) to discuss on the auditing result abiding by the standard audit procedure on 12th February 2015 at 9:00am, ITD big meeting room of MEF.
- To-be Business Processes was singed off
The To-Be Business Processes have been signed off by relevant General Departments-Departments for getting an official approval from management of Ministry of Economy and Finance (MEF).
- Discussion on the FMIS END USER identification
For the FMIS go-live in July 2015, the Joint Team is performing actively to complete the key activities according to plan. On 26 March, 2015 the FMIS Working Group (FMWG) conducted the meeting on “Discussion on the FMIS END USER identification” with key General Departments-Departments, under the lead of H.E. Dr.Hean Sahib, Secretary of State of Ministry of Economy and Finance and FMIS Project Director.
- Public Financial Management-Technical Working Group Meeting
On 12th May 2015, General Secretariat of PFM Committee (GSC) conducted a meeting on “Public Financial Management-Technical Working Group Meeting”, big meeting room, building D of Ministry of Economy and Finance (MEF). The meeting was chaired by H.E. Dr.Aun Pornmoniroth, Minister of MEF and was attended by all representatives from Development Partners (DPs), General Departments of MEF, and all Line Ministries.
- Meeting on "Phases and activities of Financial Management Information System”
Project team (FMIS) organized a meeting on "Phase and the activitis of Financial Management Information System (FMIS)" under the leader of HE Dr. Hean Sahib -Secretary of the Ministry of Economy and Finance and President of Project Management Team FMIS On July 01, 2015 9:00 am in the auditorium building "D" floor of the Office of the Ministry of Economy and Finance. The meeting was attended by leaders of the General Department of the key stakeholders, the General - the other relevant departments of the Ministry of Economy and Finance, the National Accounting Council, working FMWG, and all the relevant officials.
- Financial Management Information System (FMIS) Go-Live 1 Ceremony
On 20thJuly 2015, 3:00 pm at meeting hall of building D, ground floor, Ministry of Economy and Finance held Financial Management Information System (FMIS) Go-live 1 presided over by H.E. Dr. Aun Pornmoniroth, Minister of Economy and Finance. This event was participated by top management and relevant officials of Ministry of Economy and Finance (MEF), Line-Ministries, Development Partners, and representatives of FIS-LG CNS Joint Venture (FMIS Supplier).
- Face-to-Face Communication with 12 Provincial Treasuries for FMIS Project Implementation
From August 13 to September 11, 2015 Change Management Team and Infrastructure Team of IT Department of FMWG conducted missions to 12 provincial treasuries, 2 provincial treasuries were visited per week
- Conducted a retreat at Sihanouk Province
From 23 to 26 August 2015, FMIS Project Management Working Group (FMWG) of Information Technology Department (ITD) conducted a retreat at Sihanouk Province. The main topic of this retreat was on “Policy Options for Current and Future Implementation of FMIS and PFMRP Related Issues”. This retreat was led by Maun Prathna, Director of ITD and permanent deputy FMIS project director, as an honor representative of H.E. Hean Sahib, Secretary of State of Ministry of Economy and Finance and FMIS project director, with participants from FMWG of ITD and representatives of World Bank.
- Issued Newsletter 6
Table of content: What you should do to support the project FMIS official Stage 2, Expansion of introducing FMIS system to the Provincial Treasury and the realization of the benefits of FMIS system faster than expected? What's new on change management activities? Q&A (Quiz).
- Issued Newsletter 7
Table of content: News, How can you support Go-Live 2 and upcoming Rollout? What’s new on change management activities? FMIS knowledge sharing Line Ministries information, Q&A (Quiz).