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General of FMIS

What is the FMIS and Why implements FMIS?

The Financial Management Information System (FMIS) is a major component of the Public Financial Management Reform Program (PFMRP). The FMIS was organized by several system components to put the Public Financial Management Reform into operations.

FMIS provides MEF with a set of core integrated treasury and budget application modules with objectives aligned with PFMRP.

The FMIS Project aims to supply and implement a fully functioning Financial Management Information System across Government in Cambodia, covering central Government Ministries and Provincial Treasuries and providing full financial services to the central Government, Ministries and Provinces.

The Core Treasury System, based on a Commercial Off-the-Shelf (COTS) Solution, which will support all the requirements for automated Budget Execution, in the General Department of National Treasury (GDNT), Provincial Treasuries (PTs), and MEF Departments involved in the Budget Execution Processes. The system will support processing of budget credit allocations, payments, receipts, cash management, budgetary and internal control, accounting and reporting (as phase 1 of the development of the broader Financial Management Information System); and it’s also capable to support future, broader functionality for procurement, budget formulation, inventory and asset management, throughout the whole of Government (which may be implemented in near future).

How long does it take to implement FMIS?

FMIS was officially kicked off on 21st January 2014 and total time for the project implementation is 26 months. Target by March 2016, the project will be rolled out to all 23 provinces.

What is FMIS timeline?

FMIS project timeline is organized into 5 phases of implementation life cycle from Inception to Elaboration, Construction, Transition and Production with activities logically grouped into a number of work streams, which represent full range of functional, organizational, and technical requirements of the project.

What is the FMIS Inception phase?

FMIS Inception is the start phase in the project schedule. That was from December 23, 2013 to the end of February 2014. This phase is completed and is represented by the bidding process and project planning during the initial phase.

Who uses FMIS?

The FMIS System will be used at the following levels of government (central and provincial) for the following organizational units in the government of Cambodia:

FMIS will be used at the following organizational units in the government of Cambodia:

  • Information & Technology Department
  • General Department of National Treasury
  • General Department of Budget (including of Budget Formulation Department & Financial Affairs Department& Department of Investment & Department of Cooperation and Dept Management)
  • General Department of Sub-national Administration and Finance
  • General Department of Internal Audit
  • General Inspectorate Department
  • Provincial Treasuries (23 sites)

When FMIS is implemented, who will be impacted by FMIS?

When FMIS is implemented, the officials who use FMIS system in daily working day and the officials at the following organizational units in the government of Cambodia will be impacted by FMIS. The organizational units include:

  • Information & Technology Department
  • General Department of National Treasury
  • General Department of Budget (including of Budget Formulation Department & Financial Affairs Department& Department of Investment & Department of Cooperation and Dept Management)
  • General Department of Sub-national Administration and Finance
  • General Department of Internal Audit
  • General Inspectorate Department
  • Provincial Treasuries (23 sites)

What Ministry of Economy and Finance has to prepare in advance for the implementation of FMIS (in terms of human resources, technology, etc.)?

Ministry of Economy and Finance should prepare the followings:

1-      IT proficiency of Ministry of Economy and Finance Staffs:

–       Must have at least ‘A’ level IT proficiency certificate or equivalent.

–       Must have at least one IT help desk in provincial level to ensure all technical questions of end users will be answered.

–       Must be familiar with basic PC skills such as Window, internet navigation and email.

2-      IT infrastructure.

–       Must have ADSL or dial-up connection to FMIS center network.

–       All end users’ computers are connected to that network.

3-      FMIS users have awareness on FMIS benefit and impacts:  

–    The staffs should get updated with the latest information about FMIS via FMIS communication (through FMIS website, FMIS Newsletter, Briefing, meeting….)

–    The staffs should be fully aware of benefits as well as challenges bring about by FMIS to him/her and his/her organization.

4-      FMIS is a reform project; therefore, it reflects our ideas, innovations and ways of thinking.

International standards and best practices are being applied to this course. To prepare for the FMIS implementation, we need to be trained on changes on business process and accounting policies (Chart of Accounts – COA).

Moreover, we have also started communicating to all those who will be impacted by FMIS. All staff at the central and provincial levels should start getting themselves updated regularly about FMIS. They could approach their Communication Network for more information.

What are the requirement skills you need to have to work in the new FMIS environment?

FMIS is based on Oracle Public Sector Financial Application. Hence, the underlying staff needs to be trained on how to use FMIS to perform their day to day work. They also need to understand the new concepts or processes related to FMIS. The staff also needs to have such prerequisite skills before attending FMIS training as Basic PC skills such as Window, Internet navigation and Business process knowledge.

What does an End user have to self-prepare in order to use FMIS the most effectiveness?

Before FMIS roll out, as an end user, you need to:

–    Get updated with the latest information about FMIS via colleagues’ network, communication network, FMIS newsletter and FMIS. You can also download our FMIS Newsletter from this website.

–   Get trained on FMIS and Ministry of Economy and Finance training courses to improve knowledge and update with the new accounting policies (if any). End users training will be conducted as the project get closers to the implementation date. Look for the end user training schedule and remember to attend the training.

With the implementation of FMIS, how will my work change?

FMIS Project team will conduct research on how FMIS will impact to stakeholders in term of structure and personal resource. Once the study is completed, we will communicate to all of you.

Will the older staffs, who are not so computer savvy, be replaced with younger and computer skillful staffs? Any solution to re-train or upgrade the skills of the older staffs so that they will be able to work with the new FMIS solution?

The older staff will need to have Basic PC skills such as Window, Internet navigation and Business process knowledge before attending for FMIS training. MEF will carry out an inventory check on the skills of all staff and there are plans to upgrade the basic PC skills of staff.