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Aug, 2016

FMIS System: Minimize Workload, Save Time and Enhance the Quality of Work

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“Financial Management Information System (FMIS) can produce various reports in accurate quality in a very timely manner,” said Mr. Lach Nakvaksatya, Deputy Director of Battambang Provincial Treasury. He added that “FMIS is an important tool of the Public Finance Management (PFM) Reform Program of the Royal Government of Cambodia that will help to successfully implement PFM Stage III, “Improving Budget Policy Linkages” (2016-2019). FMIS was officially launched in January 2014, and officially implemented at National Level in quarter 2 of 2015 and at 25 Capital-Provincial Treasuries in early 2016”.

Mr. Lach Nakvaksatya further stated that, FMIS system can help officers to have more private time and family time by not working at the weekend, indicating the workload to be reduced noticeably. He also added that “when officers can fully use FMIS, their stress will be reduced because they do not have to enter the same transactions many times on their day off.”

Similar to Mr. Lach Nakvaksatya, Mrs. Long Yokho, Chief Officer of Phnom Penh Capital Treasury, has stated that FMIS system provides many benefits in report checking. Likewise, leaders and officers who have the right to log in to the system are able to view report based on their level of authority. “If the top management wants to check and review report, s/he can just log in and review immediately”

Mr. Vann Channa, a user in charge of Cash Management Module at Uddor Meanchey Provincial Treasury, said that after using FMIS for quite some times, he finds it much easier when entering transaction because once the transaction have been recorded, the system will generate report automatically. FMIS helps him to spend less time in recording transaction and allows him to do other tasks, he added.

Although there have been quite many similar statements about the use of FMIS in the everyday work at Capital-Provincial Treasuries, the users are still expecting and suggesting the system to be fully functional and run smoother than it is now, hence their workload will be reduced considerably in the future.

With above mentioned, it brings us to a conclusion that FMIS may bring about many positive impacts as well as benefits to Capital-Provincial Treasuries with their daily work. However, not all Treasuries that could have their system run or function smoothly just yet due to the fact that FMIS is a newly implemented system, therefore, requires officials to study and understand more about it while some of them are having a limitation on IT and Accounting background.

Meanwhile, ITD-FMWG of the Ministry of Economy and Finance is continue working on how to make the system run smoother with advanced security than the current status.

Additionally, the Ministry of Economy and Finance has successfully integrated the Bank Statement interface with Canadia Bank as well as Data interface system between FMIS and ASYCUDA system. Moreover, the Electronic Fund Transfer system with National Bank of Cambodia (NBC) has already been completed the piloting stage within the FMIS system, and is being prepared to officially launch in the near future.

In the meantime, FMIS system has 6 core functions such as: Account Payable Module (AP), Account Receivable Module (AR), Cash Management Module (CM), Budget Allocation Module (BA), Purchase Order Module (PO) and General Ledger Module (GL). The implementation of FMIS phase 2 is expecting to roll out to Line Ministries in 2017 onward.