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General of FMIS

What are the changes that FMIS implementation will bring?

FMIS implementation will bring about a change in monitoring budget implementation to be more effective, transparent, accountable, and timely, for both national and sub-national level. Likewise, users can choose budget classification that is already existed in FMIS, precisely monitor their organization credit within a short period of time, reduce human resource use in processing the documents at each procedure as well as the administration materials like papers and folders etc. Users can extract data for preparing report monthly, quarterly, semester, and annually by keyed in the required date. You can also verify bank statement automatically with commercial bank and check credit in order to make any transactions. For more (best) features of FMIS, please watch below video:

FMIS and Its benefits http://(https://www.youtube.com/watch?v=7lHe146sDu4)

Which organizations are currently using FMIS and which organizations will be starting to use FMIS in 2017?

Organizations using FMIS are general department of national treasury, general department of international cooperation and debt management, general department of budget, general department of sub-national administration and finance, general inspectorate department, general department of internal audit, general department of public procurement.

Those starting to use in 2017 are the 10 line ministries including: ministry of economy and finance, ministry of education youth and sports, ministry of women affairs, ministry of post and telecommunications, ministry of civil service, ministry of environment, ministry of industry and handicraft, ministry of health, ministry of agriculture forestry and fisheries, and ministry of labor and vocational training.

To ensure the successful implementation of FMIS, what should users and relevant stakeholders embark on?

Active engagement from relevant stakeholders at all level is exceptional for a successful implementation. Top management are the main sponsors behind the implementation while officials at all level closely collaborate with project management working group to promote the smooth implementation at their own entities, allowing the room for Users to conveniently mastering FMIS module. As a result, line ministries will expedite their growth and accomplishment  in public financial management. You may seek for more details from the speech of H.E Academician Aun Pornmoniroth  through below video:

H.E Speech on FMIS implementation 2017 http://(https://www.youtube.com/watch?v=r7u3aULJpc4)

Who are the beneficiaries of FMIS implementation?

Cambodian citizen are the ones who benefit from FMIS implementation. As for the government, the management of information and implementation of budget through FMIS will improve the future preparation and decision making. For instance, allocation of national budget will be timely and on target accelerating the improvement of public service and infrastructure for Cambodian and the sustainable development. Moreover, Financial management through FMIS will make it more convenient for top management and officials of line ministries in ensuring the transparency, accountability, and financial effectiveness, which are one of the foundations for attracting investment in Cambodia. For further information, please watch below video on before and after using FMIS of the treasuries.http://(https://www.youtube.com/watch?v=4Hv7QzB8cvM)

Before and After Using FMIS 

What are the benefits of using FMIS?

Using FMIS will offer you many benefits including:

  • Strengthening the organization’s accountability and ownership in managing and implementing budget
  • Conveniently managing and implementing program budgeting
  • Conveniently monitoring credit and budget transfer
  • Monitoring the budget implementation via the workflow in the system
  • Recording any financial transaction based on the business process
  • Conveniently recording financial transaction and producing financial statement
  • Conveniently finding data and related information
  • Increasing knowledge and capacity
  • Improving efficiency and effectiveness
  • Having a foundation for analysis and confidence in decision making

For further information, please watch the video we’ve produced about the before and after using FMIS.

Visit : Benefit of using FMIS from GDNT http://(https://www.youtube.com/watch?v=a2IO-g4Hu7g)

To what extent of computer literacy do FMIS users require to have?

Just basic computer skill is adequate for using FMIS. There is also additional trainings for FMIS users on the basic computer skill before the training on FMIS modules. You may check the video for more information regarding the training activites:

Type : Training officer from department of economy and finance http://(https://www.youtube.com/watch?v=9FKsHYf9i88)

When there is an electric cut off, while using FMIS, will I lose the documents ?

If there is an electric cut off, your documents will not be lost because we have installed emergency power supply such as UPS and automatic generator that will give you enough time to save your data accordingly.

Will FMIS help reducing manual work?

For FMIS Phase II implementation, it has yet to be able to cut down paper work 100% because there are still some necessary legal documents that haven’t been amended for a sudden reductions; and the roll out per se, also has yet to be implemented at all line ministries. However, the team aspires FMIS to be able to reduce a number of paper usage after successfully roll out to all line ministries, capital-provincial economy and finance departments all of which is the objective of all stakeholders and relevants.

What is the FMIS and Why implements FMIS?

The Financial Management Information System (FMIS) is a major component of the Public Financial Management Reform Program (PFMRP). The FMIS was organized by several system components to put the Public Financial Management Reform into operations.

FMIS provides MEF with a set of core integrated treasury and budget application modules with objectives aligned with PFMRP.

The FMIS Project aims to supply and implement a fully functioning Financial Management Information System across Government in Cambodia, covering central Government Ministries and Provincial Treasuries and providing full financial services to the central Government, Ministries and Provinces.

The Core Treasury System, based on a Commercial Off-the-Shelf (COTS) Solution, which will support all the requirements for automated Budget Execution, in the General Department of National Treasury (GDNT), Provincial Treasuries (PTs), and MEF Departments involved in the Budget Execution Processes. The system will support processing of budget credit allocations, payments, receipts, cash management, budgetary and internal control, accounting and reporting (as phase 1 of the development of the broader Financial Management Information System); and it’s also capable to support future, broader functionality for procurement, budget formulation, inventory and asset management, throughout the whole of Government (which may be implemented in near future).

How long does it take to implement FMIS?

FMIS was officially kicked off on 21st January 2014 and total time for the project implementation is 26 months. Target by March 2016, the project will be rolled out to all 23 provinces.

What is FMIS timeline?

FMIS project timeline is organized into 5 phases of implementation life cycle from Inception to Elaboration, Construction, Transition and Production with activities logically grouped into a number of work streams, which represent full range of functional, organizational, and technical requirements of the project.

What is the FMIS Inception phase?

FMIS Inception is the start phase in the project schedule. That was from December 23, 2013 to the end of February 2014. This phase is completed and is represented by the bidding process and project planning during the initial phase.

Who uses FMIS?

The FMIS System will be used at the following levels of government (central and provincial) for the following organizational units in the government of Cambodia:

FMIS will be used at the following organizational units in the government of Cambodia:

  • Information & Technology Department
  • General Department of National Treasury
  • General Department of Budget (including of Budget Formulation Department & Financial Affairs Department& Department of Investment & Department of Cooperation and Dept Management)
  • General Department of Sub-national Administration and Finance
  • General Department of Internal Audit
  • General Inspectorate Department
  • Provincial Treasuries (23 sites)

When FMIS is implemented, who will be impacted by FMIS?

When FMIS is implemented, the officials who use FMIS system in daily working day and the officials at the following organizational units in the government of Cambodia will be impacted by FMIS. The organizational units include:

  • Information & Technology Department
  • General Department of National Treasury
  • General Department of Budget (including of Budget Formulation Department & Financial Affairs Department& Department of Investment & Department of Cooperation and Dept Management)
  • General Department of Sub-national Administration and Finance
  • General Department of Internal Audit
  • General Inspectorate Department
  • Provincial Treasuries (23 sites)

What Ministry of Economy and Finance has to prepare in advance for the implementation of FMIS (in terms of human resources, technology, etc.)?

Ministry of Economy and Finance should prepare the followings:

1-      IT proficiency of Ministry of Economy and Finance Staffs:

–       Must have at least ‘A’ level IT proficiency certificate or equivalent.

–       Must have at least one IT help desk in provincial level to ensure all technical questions of end users will be answered.

–       Must be familiar with basic PC skills such as Window, internet navigation and email.

2-      IT infrastructure.

–       Must have ADSL or dial-up connection to FMIS center network.

–       All end users’ computers are connected to that network.

3-      FMIS users have awareness on FMIS benefit and impacts:  

–    The staffs should get updated with the latest information about FMIS via FMIS communication (through FMIS website, FMIS Newsletter, Briefing, meeting….)

–    The staffs should be fully aware of benefits as well as challenges bring about by FMIS to him/her and his/her organization.

4-      FMIS is a reform project; therefore, it reflects our ideas, innovations and ways of thinking.

International standards and best practices are being applied to this course. To prepare for the FMIS implementation, we need to be trained on changes on business process and accounting policies (Chart of Accounts – COA).

Moreover, we have also started communicating to all those who will be impacted by FMIS. All staff at the central and provincial levels should start getting themselves updated regularly about FMIS. They could approach their Communication Network for more information.

What are the requirement skills you need to have to work in the new FMIS environment?

FMIS is based on Oracle Public Sector Financial Application. Hence, the underlying staff needs to be trained on how to use FMIS to perform their day to day work. They also need to understand the new concepts or processes related to FMIS. The staff also needs to have such prerequisite skills before attending FMIS training as Basic PC skills such as Window, Internet navigation and Business process knowledge.

What does an End user have to self-prepare in order to use FMIS the most effectiveness?

Before FMIS roll out, as an end user, you need to:

–    Get updated with the latest information about FMIS via colleagues’ network, communication network, FMIS newsletter and FMIS. You can also download our FMIS Newsletter from this website.

–   Get trained on FMIS and Ministry of Economy and Finance training courses to improve knowledge and update with the new accounting policies (if any). End users training will be conducted as the project get closers to the implementation date. Look for the end user training schedule and remember to attend the training.

With the implementation of FMIS, how will my work change?

FMIS Project team will conduct research on how FMIS will impact to stakeholders in term of structure and personal resource. Once the study is completed, we will communicate to all of you.

Will the older staffs, who are not so computer savvy, be replaced with younger and computer skillful staffs? Any solution to re-train or upgrade the skills of the older staffs so that they will be able to work with the new FMIS solution?

The older staff will need to have Basic PC skills such as Window, Internet navigation and Business process knowledge before attending for FMIS training. MEF will carry out an inventory check on the skills of all staff and there are plans to upgrade the basic PC skills of staff.